Consent to personal data processing

Consent to personal data processing

1.Consent is given through implied actions (Art. 9(1) of Law 152-FZ): by checking the box “I consent to the processing of my personal data” when submitting a form on the website, when signing in to the account for the first time (registration), or when registering in Relic Chat. I confirm that before giving consent I have read the Personal Data Processing Policy and the User Agreement. The Operator records the date, time, IP address, email address and the version of the documents in effect at the time consent is given.

2.I confirm that I am 18 years of age or older and have full legal capacity, and that the information I provide is accurate.

List of personal data

3.This consent covers the following personal data (to the extent actually provided by me to the Operator):

• last name, first name, patronymic; date of birth; gender;
• email address; phone number; mailing address;
• identity document details (series, number, date of issue, issuing authority, subdivision code) and registered address — when concluding a contract for services;
• information I enter in the research questionnaire and the sections of my account: information about my relatives (full names, including maiden names, dates and places of birth, marriage and death, places of residence, occupation, social estate, religion, participation in wars, information on political repression, degree of kinship), the family tree, biographies, and the texts of memory pages and family websites;
• photographs, images, copies of documents, audio and video recordings that I upload to the Service;
• the content of my correspondence in Relic Chat and of my support requests;
• information on orders, invoices, payments and account balance;
• technical data: IP address, cookies, information about the browser and device, date and time of actions in the Service.

4.When providing the Operator with the personal data of third parties (relatives and other persons mentioned in the questionnaire, tree, documents and content), I warrant that I have obtained the consent of those persons to the provision of their personal data to the Operator and to its processing for the purposes stated below, and that with respect to deceased persons I act with the consent of their heirs or as an heir (Art. 9(7) of Law 152-FZ), and I undertake to compensate the Operator for any losses caused by a breach of this warranty. Information about the religion, ethnicity and health of historical persons is provided by me voluntarily and solely for the purposes of genealogical research (Art. 10(2)(1) of Law 152-FZ).

Purposes of and operations on personal data

5.Consent is given to the processing of personal data for the following purposes:

1. reviewing my request or inquiry, providing consultations, and sending a commercial offer at my request;
2. registration in the account and in Relic Chat, identification, and providing the functionality of the Service: family tree, family document archive, family website builder, memory pages, project chats and family groups;
3. concluding and performing a contract for genealogical research services and other services of the Operator, including sending inquiries to archives, civil registry (ZAGS) offices, military commissariats and other organizations, engaging contract genealogists, and producing the report, the ancestry book and printed products;
4. notifying me of project progress and sending service messages (sign-in codes, invitations, notifications about documents and payments) to my email address, to my account and to Relic Chat;
5. accepting payments and maintaining the account balance, issuing invoices, and accounting and tax recordkeeping;
6. handling support requests and requests from the personal data subject;
7. ensuring the security of the Service, statistical analysis and interface improvement.

6.Consent is given to the following operations on personal data: collection, recording, systematization, accumulation, storage, clarification (updating, modification), retrieval, use, transfer (provision, access) to the persons listed in Section 6 of the Policy (archives and other organizations responding to inquiries; contract genealogists under data processing agreements; the Robokassa payment service; the hosting provider; print shops; persons I have invited to the project), depersonalization, blocking, deletion and destruction — by mixed means: with and without the use of automation tools.

7.This consent does not cover the dissemination of personal data (disclosure to an unlimited number of persons). Memory pages and family websites are published on the basis of a separate consent to the processing of personal data permitted by the subject for dissemination (Article 10.1 of Law 152-FZ), which is given when performing the “Publish” action.

8.No cross-border transfer of personal data is carried out; the databases are located in the territory of the Russian Federation.

Term and withdrawal procedure

9.The consent is effective from the moment it is given for the entire period of my use of the Service and of the contract with the Operator, and after their termination — for the retention periods established by Section 7 of the Policy, or until the consent is withdrawn.

10.I may withdraw the consent at any time (Article 9(2) of Law 152-FZ) by clicking the “Withdraw consent and delete data” button in the “Personal details” section of my account, or by sending a written request to support@central-archive.ru from the email address of my account, or by post to the Operator's address: 394026, Voronezh, ul. Solnechnaya, 31a, office 14 (Solnechny Alyans Business Center). The request must state the surname, first name and patronymic, the email address of the account, the number of the principal identity document, the date of its issue and the issuing authority, the demand to withdraw the consent, and a signature.

11.If the consent is withdrawn, the Operator ceases processing the personal data and destroys it within no more than 30 days from the date the withdrawal is received (Article 21(5) of Law 152-FZ), except for personal data whose further processing is carried out on the basis of Article 6(1), items 2 and 5, of Law 152-FZ (documents subject to mandatory retention under accounting and tax legislation, and information required to perform outstanding obligations). I have been informed that withdrawing the consent entails deletion of my account and makes further use of the Service impossible.

Consent to receive mailings

12.Separately, by checking the “I agree to receive news and offers” box in my account, I may consent to receiving informational and promotional messages from the Operator at my email address and/or phone number (Article 15 of Law 152-FZ; Article 18(1) of Federal Law No. 38-FZ of March 13, 2006 “On Advertising”). This consent is voluntary, is not a condition of using the Service, and may be withdrawn at any time via the link in the email or in the notification settings of my account; the Operator stops the mailings immediately upon receiving the opt-out.